BizEstimates
Professional Estimates in Minutes, Not Hours
Everything a contractor needs to run their business. Estimates, scheduling, time tracking, QuickBooks sync, and multi-company support — all in one place.
Purpose-built tools for your trade
Why Contractors Choose BizEstimates
Built by contractors, for contractors — whether you're a solo operator or running multiple crews. Save hours every week and know your projected margin on every estimate.
Quote Every Job With Confidence
Every material, labor hour, disposal cost, and travel mile factored into your estimate — so you see your projected margin before you ever send the quote. Stop underpricing. Start winning jobs that actually pay.
Save Hours Every Week
Build accurate estimates in minutes, not hours. Don't know where to start? Use BizEstimates' built-in defaults and send your first estimate today — then fully customize pricing, materials, and labor to match how you actually work. Let the AI Pricing Advisor fine-tune your rates as you win more jobs. Revert to defaults at any point.
Built for Any Size Operation
No other estimating tool scales like this. A solo operator can get started in minutes — import your existing clients and employees straight from QuickBooks and you're running. A 1,000+ person operation with multiple crews or locations gets multi-company support, custom user permissions, and full QuickBooks sync without missing a beat.
Everything You Need
A complete toolkit to run your contracting business
Your Business, Supercharged by AI
Three AI tools built right into how you already work — not add-ons, not gimmicks
AI Pricing Advisor
Your pricing coach, always on. Chat with an AI that has analyzed every estimate you've sent — win rates, labor margins, and QuickBooks expenses — and tells you exactly where to raise or lower prices.
- Confidence-ranked suggestions: raise labor from $85 → $95/hr (based on 47 won estimates)
- Apply with one click — your rates update across all future estimates instantly
- Chat for follow-ups: "Why did I keep losing that job type?"
- Your QuickBooks expenses feed into every recommendation
Your AI Pricing Coach
Ask Your Data Anything
Type a question in plain English. The AI pulls the report instantly — no formulas, no spreadsheets.
- "Who are my best clients?" → ranked list
- "Which job types am I winning?" → win/loss breakdown
- "Any unpaid invoices?" → overdue list
AI Route Optimizer
One click optimizes your crew's entire day — accounting for dump site hours, job complexity, and drive times.
- Shows miles saved, time saved, fuel cost saved
- Respects dump location hours automatically
- Apply optimized route directly to your schedule
Built for How You Work
Every feature designed to save time and increase profitability
Smart Estimate Builder
Build estimates step by step with costs calculated as you go. Track every estimate from first draft to signed acceptance — nothing falls through the cracks.
- Status workflow: Draft → Pending → Approved → Schedule Job
- PDF estimates always stay current — stale versions flagged automatically
- Turn multiple approved estimates into invoices in one click
- Export to spreadsheet and see the full estimate history per client
E-Signatures & Client Acceptance
Share estimates via a unique public link. Clients sign electronically on any device — no account required. Collect feedback through tokenized forms sent after job completion.
- Clients sign on their phone, tablet, or computer — no app needed
- Unique public sharing links per estimate
- Know the moment a client accepts your estimate
- Simple feedback link sent to clients after the job is done
Invoice Exactly What You Did
When you're ready to invoice, pick exactly which parts of the job to bill for — debris, labor, materials, truck loads. Charge for what was actually done, nothing more.
- Choose specific line items per invoice: debris, labor, materials, truck loads
- Dumpster overage calculator built into the invoice step
- Multi-invoice support from a single estimate
- QuickBooks sync with full line-item detail
Full Laborer Portal
Your field crew gets far more than a clock in/out button. Every laborer has a dedicated portal with their schedule, job details, equipment, crew info, and timesheet workflow.
- Personal schedule and assigned job dashboard
- Job details: specs, equipment needed, crew assignments
- GPS-verified clock in/out — workers can request an override if off-site
- Workers submit timesheets, you review and approve
Scheduling: Calendar, Gantt & Map
AI-EnhancedSee your entire operation across four views — calendar, Gantt/timeline, map, and list. Assign crews, optimize routes, and share ETAs with clients in real time.
- Calendar, timeline, map, and list views
- Mobile swipeable calendar for field teams
- Route optimization and crew dispatch
- Real-time ETA sharing with clients
Reports & Template Gallery
AI-EnhancedPre-built report templates with a full gallery to browse. Save custom reports, track financial summaries, analyze profitability, and export to QuickBooks with one click.
- Pre-built template gallery — no starting from scratch
- Custom report builder with drag-and-drop fields
- See which job types have the best margins and how often you win the bids you send
- See how your team and your estimates are performing
Dump Location Management
A full dump site database built into the platform. Track every disposal location your crews use — costs, distances, and analytics — so nothing slips through the cracks.
- Add, edit, and discover nearby dump sites
- Cost-per-ton pricing and distance tracking
- Location type categorization (landfill, transfer station, recycling)
- Dump analytics dashboard per location
Timesheet Administration
Review and approve your crew's timesheets in one place. Export labor costs straight to QuickBooks for payroll.
- Create, edit, and approve timesheets from one screen
- Start to finish: worker clocks in → you review → export to QuickBooks
- Labor cost tracking per job and crew member
- Export timesheets in QuickBooks-compatible format
Built to Scale With Your Business
Built for contractors who need more than just a basic estimate tool
Run Multiple Companies
Manage multiple companies, franchises, or divisions — each with their own data, all in one login.
- Each company's data stays completely separate
- Switch between companies instantly
- Cross-company reporting in one view
- Independent billing per division
Control Who Can Do What
Set exactly what each team member can see and do — three roles, fine-tuned access, total peace of mind.
- 3 roles: Admin, Estimator, Laborer
- 40+ individual permission settings
- Full history of every change made
- Customizable access per role
Connects With Your Tools
Works with the tools you already use — built for construction contractors.
- QuickBooks Online & Payments
- Built-in calling & text messages
- Google Maps — addresses, routing & ETAs
- Automated payment processing
Everything You Need to Run Your Business
Stop juggling multiple apps. Manage estimates, clients, scheduling, and invoices — all in one place.
Run Multiple Companies
Manage multiple companies, divisions, or brands — each with their own data — all in one login.
Custom Report Builder
Build custom reports with drag-and-drop fields, charts, and scheduled delivery. Export to QuickBooks or PDF with one click.
Team & Role Management
Three roles, 40+ settings. Set exactly what each team member can see and do.
QuickBooks Integration
Works both ways with QuickBooks Online. Send estimates, invoices & clients to QB, import employees & expenses. Accept credit cards and bank transfers through QuickBooks Payments.
Advanced Scheduling
Calendar, map, list views with route optimization. Dispatch crews efficiently.
Full Laborer Portal
Every worker gets their own portal — schedule, job details, clock in/out, and timesheet submission.
Client Management
Database, bulk import, job history, lead tracking. Everything in one hub.
Invoice What You Did
Pick exactly which line items to bill for — debris, labor, materials, truck loads. Overage calculator built in. Send multiple invoices per estimate.
Built-In Phone Calling
Call clients right from the app
SMS Notifications
Automated client communication
Route Optimization
Crew suggestions & dispatch
E-Signatures
Electronic client acceptance
Job Site Alerts
Clock in/out based on location
Equipment Tracking
Track your tools and equipment
Leave Management
Time-off requests & approvals
Always-Current PDFs
Old versions flagged automatically
Custom Branding
Logo, colors, templates
Change History
See every change, by who, and when
Dump Locations
Full disposal site database
Powerful Integrations
Works with the tools contractors already use
QuickBooks Online
Connects both ways with QuickBooks Online — send estimates, invoices & clients to QB, import employees & expenses from QB.
Timesheet Export
Export timesheets straight to QuickBooks with hours, labor costs, and job codes.
QuickBooks Payments
Generate payment links for invoices. Accept credit cards and bank transfers from your clients.
Twilio
Built-in calling, SMS, and real-time notifications
Google Maps
Address lookup, routing, and ETA sharing
Your Data Is Safe With Us
We take the boring stuff seriously so you don't have to
Data Encryption
Your data is encrypted whether it's stored or being sent. Strong protection on everything, always.
Change History
See every change made in your account — who did it, what they changed, and when.
Control Who Sees What
Set exactly what each team member can see and do — three roles with 40+ individual settings.
Companies Stay Separate
If you run multiple companies, their data never mixes. Each company is completely isolated from the others.