BizEstimates
Dispatch Your Crew. Price With Confidence. Get Paid.
Field management and AI-powered estimating for contractors. Schedule the day, dispatch your crew and track hours and job status automatically, invoice and collect payment before the truck leaves, and keep estimates, billing, and QuickBooks on the same numbers.
Purpose-built tools for your trade
Your crew's whole day, without a single check-in call.
Stop juggling multiple apps. Scheduling, crew, invoicing, clients, and estimates — all in one place.
Crew Scheduling & Dispatch
Plan the day on a calendar, Gantt, or list — your crew sees their assigned jobs, routes, and updates on their phones the moment you save. Job alerts, directions, and photos ride along automatically.
Live Job Status & Automatic Hours
One tap on arrival and the crew's hours, job, and site attach themselves — plus a live crew map back at the office and timesheets that build as the day goes.
Invoice & Collect On Site
Field reps build the invoice on the phone and take card or ACH before they pull away. The money is in before the paperwork would have started, and it lands in QuickBooks on its own.
Field Rep & Driver Seats
Crew can invoice & collect payment on-site
Client Management
Full client database, leads & job history
Travel-Distance Pricing
Real driving-distance charges per job
Equipment Tracking
Manage rental & owned equipment
Leave Management
Time-off requests & approvals
Always-Current PDFs
Old versions flagged automatically
Client Feedback Requests
Auto-sent after job completion
Dump Locations
Landfills, transfer stations & recycling centers
Tax Management
Multi-rate tax configuration
Multi-Step Autosave
Progress saved automatically as you work
Weekly & Monthly Reports
Scheduled admin summary emails
Why Contractors Choose BizEstimates
Know What The Job Actually Cost
Hours land on the job they were worked, so labor cost is real instead of remembered. Payroll runs off timesheets that wrote themselves, the invoice goes out the day the work finishes, and you can finally see which job types are carrying the business.
Stop Underpricing Your Work
Every labor hour, material, travel cost, and fee is calculated before you send a single quote. AI suggests rates based on your QuickBooks expense data and what estimates you've won or lost — so your pricing reflects your real costs and what the market will pay.
Solo Operator or Full Fleet — It Scales
Import existing clients and employees from QuickBooks and start quoting in minutes. As you grow, add automatic hour tracking, a crew mobile app, route optimization, multi-company support, and custom permissions — all built in, no add-ons needed.
Field Management & Estimating, Built In
A complete toolkit to run your crew and price the work
Built for How You Work
Every feature designed to save time and increase profitability
Crew Mobile App
Your field crew gets far more than a clock in/out button. Every laborer has a dedicated mobile app with their schedule, job details, equipment, crew info, and timesheet workflow.
- Personal schedule and assigned job dashboard
- Job details: specs, equipment needed, crew assignments
- GPS-verified clock in/out — workers can request an override if off-site
- Workers submit timesheets, you review and approve
Scheduling: Calendar, Gantt & List
AI-EnhancedSee your entire operation across three views — calendar, Gantt/timeline, and list. Assign crews, optimize routes, and share ETAs with clients in real time.
- Calendar, timeline, and list views
- Mobile swipeable calendar for field teams
- Route optimization and crew dispatch
- Real-time ETA sharing with clients
Timesheet Administration
Review and approve your crew's timesheets in one place. Export labor costs straight to QuickBooks for payroll.
- Create, edit, and approve timesheets from one screen
- Start to finish: worker clocks in → you review → export to QuickBooks
- Labor cost tracking per job and crew member
- Export timesheets in QuickBooks-compatible format
Automated Client Notifications
Custom email and SMS for every key event — estimate sent, approved, or expiring; invoice due, overdue, or paid; job scheduled, reminder, completed, and crew ETA. Write your own message for each trigger.
- Custom subject lines and message text per trigger
- Attach PDFs and embed payment links automatically
- Estimate, invoice, job, and crew ETA events covered
- Send via company number, email, or both
Invoice Exactly What You Did
Build invoices directly from your pricing catalog — add the exact costs from the job, anything unexpected, and send a payment link in one step. Bill in stages as work progresses.
- Add costs from your pricing catalog or enter custom line items
- Send multiple invoices per job as work progresses
- Payment links sent directly to clients via company number or email
- Sync invoices and payments to QuickBooks automatically
Smart Estimate Builder
Build estimates step by step with costs calculated as you go. Track every estimate from first draft to signed acceptance — nothing falls through the cracks.
- Status workflow: Draft → Pending → Approved → Schedule Job
- PDF estimates always stay current — stale versions flagged automatically
- Custom PDF templates — rename line items, reorder sections, and control exactly what clients see
- Your logo, brand colors, and terms on every estimate and invoice
Change It on the Spot
Jobs change in the field. Add or edit line items, labor, or loads and your total recalculates instantly — then re-send the updated estimate before you leave the driveway. No scratch-outs, no callbacks.
- Every change recalculates the total in real time
- Edit any estimate, even after it's been sent
- Updated PDF regenerated automatically
- Re-send to the client in one tap
Recurring Jobs & Repeat Billing
Repeat customers and standing contracts shouldn't be rebuilt from scratch every time. Set a job to recur — weekly, monthly, or on your own schedule — and each visit lands on the calendar automatically. When it's time to bill, repeat the last invoice in one click, exact line items and all.
- Daily, weekly, monthly, or custom recurrence
- Each visit tracked as its own job
- Repeat any past invoice — lines pre-filled from the PDF
- Add extras before sending; the original stays untouched
- Automatic client reminders per visit
Your Business, Supercharged by AI
Four AI tools built right into how you already work — not add-ons, not gimmicks
AI Pricing Advisor
Your pricing coach, always on. Chat with an AI that has analyzed every estimate you've sent — win rates, labor margins, and QuickBooks expenses — and tells you exactly where to raise or lower prices.
- Confidence-ranked suggestions: raise labor from $85 → $95/hr (based on 47 won estimates)
- Apply with one click — your rates update across all future estimates instantly
- Chat for follow-ups: "Why did I keep losing that job type?"
- Your QuickBooks expenses feed into every recommendation
Your AI Pricing Coach
AI Smart Scheduling
Select your unscheduled jobs, pick a date range, and get a geographically optimized week — built in seconds.
- Groups unscheduled jobs geographically across your chosen date range
- Returns a day-by-day plan with a confidence score and AI reasoning per day
- Accounts for job complexity and crew requirements when building the schedule
AI Route Optimizer
One click optimizes your crew's entire day — accounting for dump site hours, job complexity, and drive times.
- Shows miles saved, time saved, and fuel cost reduction per run
- Respects dump location hours automatically
- Apply the optimized route directly to your schedule
AI Report Builder
Ask a question in plain English and get the report instantly — no formulas, no spreadsheets, no setup.
- "Which job types had the highest margins last quarter?" → instant breakdown
- "Show me all unpaid invoices over $500" → filtered list
- "How many estimates did I win vs. lose this month?" → win rate by job type
Built to Scale With Your Business
Built for contractors who need more than just a basic estimate tool
Run Multiple Companies
Manage multiple companies, franchises, or divisions — each with their own data, all in one login.
- Each company's data stays completely separate
- Switch between companies instantly
- Cross-company reporting in one view
- Independent billing per division
Control Who Can Do What
Set exactly what each team member can see and do — three roles, fine-tuned access, total peace of mind.
- 3 roles: Admin, Estimator, Laborer
- 40+ individual permission settings
- Customizable access per role
Lead Form Integration
Embed a branded lead capture form on your website. New inquiries land directly in your dashboard as clients, ready to estimate — no manual data entry.
- Branded embed form for your website
- Leads auto-create as dashboard clients
- Email notification on every new lead
- Configurable required fields
- Photos, address & message capture
Powerful Integrations
Works with the tools contractors already use
QuickBooks Online
Connects both ways with QuickBooks Online — send estimates, invoices & clients to QB, import employees & expenses from QB.
Timesheet Export
Export timesheets straight to QuickBooks with hours, labor costs, and job codes.
QuickBooks Payments
Already on QuickBooks? Send payment links directly through QB — clients pay by card or bank transfer with no extra setup.
Google Maps
Instant address autocomplete, real-time distance calculations for travel pricing, turn-by-turn crew routing, and accurate ETA sharing with clients — all powered by live Google Maps data.
Stripe Payments
Prefer Stripe? Connect your account and send a payment link the moment an estimate is approved. Clients pay online — funds deposit directly into yours.
One number. Every conversation.
No separate phone system, no extra steps. Your company number is built right into your account — get a local number in one click.
One-Click Setup
Get a local company phone number instantly — no carrier contracts, no hardware.
Customizable Notifications
Auto-send payment links, estimate sent, invoice due, job reminders, crew on the way, arrival confirmations, and more — via SMS or email.
Number Privacy — Both Ways
Crew never see a client's real number. Clients never see a laborer's personal cell. You control whether crew call through the proxy or their own phone.
Two-Way Messaging
Crew message through the mobile app. Clients reply to your company number. All conversations thread by job in the admin panel.
Full Communication History
See every call and text sent through your company number — by you or your crew — all logged by job. No manual entry needed.
Simple, Honest Pricing
Start free forever — no credit card required. Upgrade in-app whenever you're ready.
Professional
Win more jobs with AI pricing, branding and payments.
- Everything in Starter
- AI-powered pricing editor & insights
- Full branding — logo, colors, PDFs & e-signatures
- Asset & inventory tracking — dumpsters, equipment & availability
- Send estimates & payment requests to clients
- Accept card & ACH payments — QuickBooks Payments (US) & Stripe (46+ countries)
- Automated lifecycle emails & review requests
- Lead form — capture website leads directly
- QuickBooks — import clients, sync invoices & payments
- Basic dashboard & reporting
Business
Put your crew on the app and streamline daily operations.
- Everything in Professional
- Crew mobile app — clock in/out, schedules & job alerts
- AI report builder — ask anything in plain English
- AI scheduling optimizer & route optimization
- Live Crew Map, geofencing & location tracking
- Route Recording — review the actual daily route each crew drove (14-day Trail history)
- Field reps / drivers — invoice & collect payment on-site
- Dump location management
- Timesheets — auto-sync crew hours to QuickBooks Online
- Advanced reports, scheduled delivery & PDF/CSV exports
- 3 estimator seats + 4 field rep / driver seats
Enterprise
A full phone system with two-way texting, built in.
- Everything in Business
- 90-day route history — extended Trail retention (vs 14 days on Business)
- Company phone number
- Two-way masked SMS & calls between crew and clients
- SMS notifications for any alert or update
- 1,000 SMS & 300 call minutes/mo included
- 7 estimator seats + 10 field rep / driver seats
- Priority support
Every plan starts on Starter for free — upgrade in-app when you're ready. No contracts, cancel anytime.